Documentation

1.3 Library View

The library view functions

1.3.1 Documents and References

There are two main views that you’ll encounter in the Library view - Documents and References. By default, you’ll see the main Documents view, where you upload or import your important documents, videos, images, or entire web pages.

The Documents/References switch

The documents view shows all the documents you have depending on the chapter you’re currently viewing. If you’re in your root chapter, then the library view will show all your documents. Please note that this excludes any documents that are currently in your “Unsorted” view. If you wish to view the documents from there, you’d have to select the menu item from the left Sidebar.

The Library

The references view shows all the references you’ve created so far throughout your entire library. If you wish to see references you created from specific books or chapters, you can use the Left Sidebar items to filter out the references from specific chapters.

The References you created

1.3.2 Import a website

In order to import a full website, please use the “Insert from URL” function in the “+ New” button menu in the library. A popup dialog will appear asking you to enter a valid URL to import.

Importing a website as a PDF

Once you do, Elumity will convert the website into a PDF with readable text, images, and other website formatting options as well as make it easy to annotate, clip, and reference the imported webpage.

1.3.3 Upload a document

In order to upload one of your existing documents on your hard drive to Elumity, you will need to use the “+ New” button which is in the upper left half of the Library view. Upon clicking it, it will pop up a file upload window that shows your personal local files and folders. Select what you would like to upload and wait for the file upload prompt to finish. Once you’re done with uploading, the document should appear in the chapter where you uploaded it.

Uploading a file

1.3.4 Filtering Library Documents

Once you have amassed all your needed documents for files, you can filter them out by file type. The filter submenu allows you to filter out your annotated and unannotated PDFs, and document types such as Word, Excel, and Powerpoint files, or you can filter out your images, annotated images, video, and audio files.

Filter your Library

You can also choose to filter all your files by tags if you have assigned any tags to them.

1.3.5 Sorting Library Documents

Sometimes you want to sort your files a certain way, whether it’s by upload date, name or some other sorting method. Elumity supports sorting your document by most of what you’ll need to keep your Library clean.

Sorting options

Your options are to either sort by Recently opened or edited files, Import date, Title, or Type, in ascending or descending order.

1.3.6 Changing Library item scale

In order to change the scale of items in the library, use the menu item on the far right, denoting the scale of library items.

Scaling options

The scaling of items can be switched all the way from 70% at the smallest to 200% at the largest scale.

1.3.7 Opening a Document

In order to open any supported document, you can either double-click on the document’s thumbnail or right-click and click on “open”. The document automatically opens in a new browser tab, and depending on which document type you’re opening, you’ll either be greeted with the Elumity PDF Viewer or the Elumity Media Viewer.

Opening a document by right-clicking it

1.3.8 Bookmarking and Tagging Documents

Bookmarking and tagging documents inside the Elumity Library is very simple. By right-clicking the document, or using the three-dot menu, you’re able to pick several visual cues for your document.

Tags and bookmarks

The first in line is the Bookmark option which adds a visual cue to the top right corner of your document. Tag your important documents with this option.

Bookmarking

The second tagging option you have at your disposal is “Annotate”. Use it to tag the documents you have annotated or wish to annotate in the near future. The third option is “Learn”. Use it to tag all the documents you wish to save later or categorize them as documents essential to your learning journey. Both of these can be added.

The Annotate and Learn tags

The third option is “Done”. This tag automatically removes the previous two options, Annotate and Learn, and applies the “Done” tag to your document.

Done tag

You can also use these tags to filter out the documents with the corresponding tags using the “Filter” option in the Elumity Library Menu bar.

Filter based on your tags

1.3.9 Extracting Pages from PDF Files

Elumity has several useful PDF features which we’ll go deeper in during our PDF Viewer part of the documentation, however, one extremely useful one you can access from the library is the ability to extract a single page, or several separate pages from a PDF.

Extract page in the right-click menu

Doing so is easy - find the PDF you want to Extract one or more pages from and right-click on it. You’ll see the “Extract page” button right there, below the tagging options. Selecting it will open the page select prompt where you can define which page you want to extract.

Extract page dialogue

1.3.10 Copy, Move and Delete Documents

In order to copy, move or delete your documents, find the document you want, right-click it, and select either of the options.

The right-click menu on a library item

Copying a document creates a linked file. The purpose of Copying documents inside of Elumity is to create “shortcuts” that all lead to the same document, just made accessible throughout other chapters and subchapters in order to make organizing files inside Elumity easier. Each and every document you copy and paste will still retain its annotations, clips, quizzes, and cards linked to it, but will also update across Elumity whenever you add a new annotation, card, quiz, clip, etc.

In order to copy, right-click on the Document you’d like to copy, select the menu item labeled “Copy” and the pop-up notification will tell you that the document has been copied to the clipboard. Select a different chapter where you want a copy to exist, right-click on any open space and select “Paste”. This will create a copy of your document.

Moving a document will place the document from the current chapter to the one you select. The moving process is identical to the Copy process, with the only difference being this time it doesn’t keep a copy at the previous chapter.

Select Move after right clicking your document or using the three-dot menu. Then, go to the chapter you wish to move the document to, right click on an empty space and select “Paste”.

1.3.11 Renaming a document

In order to rename a document, right click it or click on the three-dot menu and select “Rename”. If you have multiple copies of a document, it will automatically rename them all.

Rename option inside the menu

1.3.12 Downloading a document

You can download every document you have in your Elumity library.

Right click on the document you wish to download or use the three-dot menu on the document thumbnail to access the dropdown menu. Select download from the menu to download your file.

Download option

1.3.13 Selecting multiple documents

Selecting files and documents in Elumity is as intuitive as you expect it to be.

There are various ways to approach this, but your most basic way of selecting documents is by ticking the checkbox in the upper left corner of them.

Selecting documents

However, in saying that, Elumity fully supports keyboard + mouse shortcuts, such as clicking on a document, holding shift and selecting the last document in the series, which selects the entire range.

You also can just hold Command/Control and click on each individual document to select them.

1.3.14 Manipulating with multiple documents (Copy, Move, Delete)

While you have your desired range of documents selected, you can easily move, copy, send and delete your documents. There are several ways to do this:

Option 1: Individual Selection

Click on a document's checkbox in the upper left corner to select it.

To select multiple documents individually, hold down the Ctrl key (Windows) or Command key (Mac) and click on each document you want to select.

Option 2: Range Selection

Click on the checkbox of the first document you want to select.

Hold down the Shift key.

Click on the checkbox of the last document in the range you want to select. This action will select all documents in between.

After selecting multiple documents, you can perform various actions on them.

Right-click menu with selected documents